PAYMENT (& VAT) TERMS
Payment is possible by invoice (bank transfer), credit card (Mastercard or VISA) or EAN invoice (only for Danish institutions). Upon completion of the registration, an automated e-mail confirmation will be sent. Depending on the method of payment, the invoice and/or credit card receipt will be attached. The PDF is original and will be the only copy you will receive. 

Payment is due within 7 days of the invoice date.

It is your responsibility to forward the invoice to the correct place for immediate payment and you must ensure that the correct VAT number and invoice address are entered during the registration process. Please ensure that the payment clearly states invoice number, as we will not be able to place the payment without this information.

In Denmark, conference fees are exempt from VAT.

CANCELLATION TERMS
Cancellation of registration must be notified in writing to CAP Partner at registration@cap-partner.eu.

Cancellations dated before and on 1 August 2026 will be refunded deducting an administration cost of 300 DKK (40 €). From 2 August 2026 registration fees are non-refundable. NB! Please note that tickets for the symposium dinner are non-refundable.
In case of a refund of the registration fee, it will be processed after the symposium. No refunds will be granted in case of no-show.

If a participant’s application for a visa is refused, the symposium secretariat will refund the paid registration fees only if a copy of the refusal letter is received before 1 September 2026.

If the symposium is cancelled due to a global pandemic, the registration fee will be refunded. If the symposium is cancelled due to other unforeseen events beyond the control of the organisers, the registration fee will be refunded after deduction of expenses incurred by the symposium.